Terms & Conditions

Health & Safety Policy

at

The Foodie Room Cookery School

1. Statement of Intent: At The Foodie Room Cookery School, we are committed to providing a safe and healthy environment for all children, staff, and visitors. We recognize our duty of care and the importance of maintaining high standards of health and safety in all our activities. This policy outlines our commitment to identifying and minimizing risks, promoting a safety-first culture, and complying with relevant health and safety legislation.

2. Responsibilities:

3. 2.1 Management: The management of The Foodie Room Cookery School is responsible for providing adequate resources, training, and support to ensure effective health and safety practices within the club.

2.2 Staff: All staff members have a responsibility to follow health and safety guidelines, report hazards, and take appropriate action to prevent accidents and injuries.

2.3 Parents/Guardians: Parents and guardians are encouraged to inform the club of any health or medical conditions that may affect their child's participation in club activities.

1. Risk Assessment:

3.1 Regular Risk Assessments: We conduct comprehensive risk assessments of the premises, equipment, and activities to identify potential hazards and implement appropriate control measures.

3.2 Hazards Mitigation: Where hazards are identified, we take prompt action to eliminate or minimize risks to an acceptable level. This includes providing suitable safety equipment, ensuring adequate supervision, and implementing safe practices.

1. Premises and Equipment:

4.1 Safety of Premises: Our premises are regularly inspected to ensure they meet health and safety standards. We maintain a clean and well-organized environment, free from potential hazards.

4.2 Safe Use of Equipment: All equipment used in The Foodie Room Cookery School is regularly inspected and maintained. Staff and children are trained in the safe and proper use of equipment.

1. First Aid and Medical Provision:

5.1 First Aid Kits: First aid kits are readily available on-site and regularly checked and replenished.

5.2 Medical Conditions: Staff are made aware of any children with medical conditions and appropriate procedures are put in place to manage these conditions effectively.

1. Fire Safety: 6.1 Fire Risk Assessment: We have conducted a fire risk assessment and developed an emergency evacuation plan.

6.2 Fire Drills: Regular fire drills are conducted to familiarize staff and children with evacuation procedures.

1. Health and Hygiene:

2. 7.1 Personal Hygiene: We promote good personal hygiene practices among staff and children, including regular handwashing.

7.2 Illness Management: Children who are unwell are not allowed to attend The Foodie Room Cookery School to prevent the spread of contagious illnesses.

1. Safeguarding:

2. 8.1 Child Protection: We have a robust safeguarding policy in place to protect children from harm, abuse, or neglect.

8.2 Reporting Concerns: All staff members are trained to recognize signs of abuse and know how to report concerns following the club's safeguarding procedures.

1. Training and Information: All staff members receive appropriate health and safety training. Updates and relevant information are communicated regularly to staff and parents/guardians.

2. Review: This Health and Safety Policy is regularly reviewed to ensure its effectiveness and compliance with any changes in legislation or best practices.

The Foodie Room Cookery School is committed to fostering a safe and nurturing environment where children can learn, play, and grow with confidence.

 

Adam Holding

Founder & Chef

01/04/2025

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SAFE GAURDING POLICY AND PROCEDURES

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SAFEGUARDING CHILDREN POLICY

for

THE FOODIE ROOM COOKERY SCHOOL

Introduction

 The Foodie Room Cookery School (the Organisation) is a for-profit organisation run for the following purpose: to offer cookery classes and parties to all abilities from the age of 7 years old.

The Organisation is based at: Unit 3, Great Western Crescent, Llanelli, SA15 2RL

 The Organisation has adopted this safeguarding children’s policy and expects every adult working or helping at the Organisation to support it and comply with it. Consequently, this policy shall apply to all staff, managers, trustees, directors, volunteers, students or anyone working on behalf of the Organisation.

Purpose of the Policy

This policy is intended to protect children who receive any service from us, including those who are the children of adults who may receive services from us. Under this policy, the term children means; any person who is under eighteen years of age. The Organisation believes that no child or young person should experience abuse or harm and is committed to the protection of children and young people. This policy is intended to provide guidance and overarching principles to those who represent us as volunteers or staff, to guide our approach to child protection and safeguarding.

The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

 The Risks to Children

Children can be vulnerable to different forms of abuse and harm. It is important to recognise that abuse and harm of children can cover a wide range of circumstances and behaviours. For example, children can be at risk of: -physical or emotional abuse -neglect -sexual abuse -female genital mutilation (FGM) -grooming & exploitation -trafficking & modern slavery -exposure to or infliction of domestic abuse -bullying or cyber bullying -exposure to other inappropriate content or behaviour such as violence or criminal behaviour -self-harm -physical harm when engaging with activities without adequate supervision The casual factors of any such harm and/or abuse can also be wide-ranging. For example, children can be placed at risk by family members or by members of the community. Safeguarding Principles Safeguarding children from harm and abuse is an essential responsibility for our Organisation. We are committed to ensuring that any child who uses our services are properly safeguarding. Every person under this policy holds responsibility for: -remaining alert and aware of possible safeguarding risks to children -guarding children against harmful environments with appropriate actions (for example, adequate supervision or ensuring safe environments) -taking positive steps to maintain the safety and wellbeing of children engaging with us as an Organisation. -reporting concerns expeditiously and appropriately, in line with child protection procedures The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com ; understanding the duty to report specific concerns (and understanding how this interplays with confidentiality) -challenging any inappropriate or harmful behaviour of any other adult and reporting this accordingly -acting appropriately in the presence of children -not taking any inappropriate risks -not smoking, drinking or taking any form of illicit substances in the presence of children Safeguarding Officer Any question, report or concern in relation to the safeguarding of children should be shared with our Safeguarding Officer: Name: Adam Holding /  Email: thefoodieroom@gmail.com The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574

 Confidentiality and Data Protection

All personal information we may process relating to children, shall be processed and stored in accordance with our data protection privacy policy which can be located at: Lincolnshire Cookery School. Responding to a Safeguarding Concern Where a child is at immediate risk to serious harm, any adult present should call 999. Thereafter, the Safeguarding Officer should be contacted as soon as is reasonably practicable. Where there is a Safeguarding concern but not immediate risk of serious harm, the adult who has heard or witnesses this concern should consult with the Safeguarding Officer as soon as practicable and by no later than the end of that same day. The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

Where any child makes a disclosure relating to harm or abuse to an adult, it is important to: -Listen calmly and carefully, showing that their their views are taken seriously -Provide an appropriate and honest level of reassurance -avoid interrogating children and asking probing intrusive and/or leading questions -avoid making false promises regarding secrets and confidentiality with the child (because any concern of abuse/harm must be shared with the Safeguarding Officer and any subsequent safeguarding referral) -make a confidential written record of the discussion either during the discussion or immediately afterwards. The record should include the key details of the disclosure together with any relevant times, dates, places and people concerned. Audio and video recordings of children making disclosures should be avoided -refer all relevant information to the Safeguarding Officer as soon as practicable afterwards, and by no later that the end of the day Upon receipt of any safeguarding concern, the Safeguarding Officer shall consult with any other relevant persons and will make any appropriate referrals to the relevant authorities, such as the applicable Local Authority Children's Services department. Reporting concern about other adults within the Organisation Where any person has a concern regarding the conduct of an adult connected to the Organisation, which poses or may pose a safeguarding risk to children such as: -harming a child either physically or emotionally - exposing a child to behaviour which may cause physical or emotional harm - engaging in criminal activity concerning a child.

 The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

This must be raised in the first instance with the Safeguarding Officer (or where this is not appropriate, a different senior member of the organisation) so that the next appropriate steps may be agreed and actioned. We recognise that there could be circumstances where a person may need to report a matter that has taken place in a setting outside of the persons engagement with the Organisation. Usually, any appropriate steps following a safeguarding referral in respect of an individual connected to the Organisation will include either: -further initial enquiries -escalation to the applicable Local Authority Children’s Services department for assessment and/or the police for investigation -instigation of any appropriate disciplinary, formal investigation processes and suspension of any person concerned within the Organisation -a referral to the Disclosure and Barring Service, Disclosure Scotland or Access Northern Ireland, or any other relevant regulatory bodies Any person within the Organisation who has allegations made against them shall be informed properly in a formal meeting of the particulars of the allegations and the relevant next steps which shall be taken. Such a meeting should ordinarily be held by the Safeguarding Officer. On certain occasions, such a meeting may not be convened until this has been approved by any authorities involved (such as the police or the relevant Local Authority). Any person from within the Organisation who has allegations made against them shall be treated fairly. All enquiries, investigations and decisions taken shall be just and fair, with the safety of any child concerned at the heart of the process. Any person from within the Organisation who makes an allegation against another person from within the Organisation shall be listened to, taken seriously and shall be treated fairly and justly throughout the process of enquiries, investigations and decision making. Disclosure and Barring Service (DBS) Checks The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

Checks under the appropriate legislation should be undertaken wherever required. Checks undertaken  with the DBS. in relation to are: Adam Holding,  Wherever  deems it is necessary and appropriate to remove any individual from a position of work in a activity which is regulated under the relevant legislation, we shall also be obliged to make a referral to the DBS,

Safeguarding Children at Events and Activities

Responsibilities and planning Typically, we may arrange the following types of events and/or activities which could involve children: 7-12 Year Olds ‘Saturday Kitchen

’ 12-18 Year Olds ‘one to one tutoring’, Adults & Children The Safeguarding Officer shall hold ultimate responsibility for the safety and appropriateness of the event. They may however appoint a delegate for some responsibilities the purpose of a specific event. Although the Safeguarding Officer and any appointed delegates will hold ultimate responsibility for overseeing the safety for events and activities, all individuals under this policy must also play an active role in ensuring the safety of children at all times. The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

Appropriate background checking shall be undertaken for any adult engaged by us in connection with an event or activity involving children, wherever this is required by law (see the relevant section above). For certain types of events or activities, we may issue an additional code of conduct, policy, or some specific other requirements which is specific to that occasion. Any such additional documentation will be made available to all those concerned (staff members, parents, guardians etc) in advance. They should be read carefully and adhered to. Venues Any events or activities held by us will typically take place at The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

 We have carried out a health and safety risk assessment of this location in reference to its safety and suitability for children. Where any events or activities are held at any other location we shall also carry out a risk assessment. The fire safety procedure at this location can be found in the following location: In the reception area The first aid procedure within the Organisation: In the reception area Any accident or injury concerning a child should be brought to the attention of the nearest first aider and should thereafter be formally reported to the Safeguarding Officer. The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

We shall always obtain written consent from a parent or guardian for any event which takes place with children in attendance without their responsible parent or guardian present. Consent will be obtained via: Parents and Guardians Consent forms will include emergency contact details and will set out any specific safety needs/requirements for children. All consent forms will be kept secure and shall be stored in accordance with our data protection privacy policy. Supervision For most activities and events, our procedure for supervision of children is as follows: For groups of 8-16 year olds there will be 1 adult and 1 assistant present. There will be a maximum of 10 students at any one time. Where we hold any events or activities whereby a child attends alongside their parent or guardian, parents and guardians should ensure that children are properly supervised. Managing Behaviour of Children Generally Whenever any adult engaged by us is faced with challenging or inappropriate behaviour from a child or with conflict between children, they must: -treat each child fairly and equally -approach the situation in a calm and neutral manner -only ever use physical restraint/intervention in order to protect the immediate safety of a person, for example to prevent an injury or harm either to the child or others The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

Where it is justified to physically restrain a child or to physically intervene, the amount of force used should be kept to the absolute minimum taking into account the risk posed -make a written record of the incident and ensure this is reported appropriately to an available Allocated Safeguarding Officer Managing Risks Posed by Other Children It is important for all adults engaged by us to recognise that children can face harm from their peers. This can commonly take the form of bullying. Bullying can be defined as any behaviour which is: -repeated; and -has the intention of hurting somebody either physically or emotionally Bullying can sometimes be motivated by prejudices based on certain groups, for example gender, race, religion or sexual orientation. Bulling can often include: -Physical harm perpetrated against another child -name calling and treats -cyberbullying (treats and abusive comments made via technology) Any instance of bulling or concern relating to possible bulling between children at any event or activities arranged by us will usually be dealt with by us in the first instance as follows: Where any behaviour amounting to bulling continues following this, the following steps will be taken: All steps in relation to the prevention or management of bulling should be taken in consultation with an Allocated Safeguarding Officer. The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

Photography On some occasions, we may take photographs featuring children. We recognise that photography of children carries risks, such as : -the potential for images to be re-used, shared or adapted in a damaging or inappropriate manner. -the general risk of sharing images and the impact this could have on child’s public image as they grow older. In view of these risks, we will: -always ask for written permission from a child and their parent/guardian before taking and sharing any image of them. -always ensure that a child and their parent/guardian are properly informed how an image will be used and shared. -always ensure that a child’s identity is protected as far as is possible within any published material. -ask the parents, guardians, children and any other person connected to them who may wish to share any of our published images which features other children to refrain from doing so unless they have the permission of the other children and their parent/guardian. -always store photos on accordance with our data protection policy. We ask that any members of the public attending our premises, events or activities do not take photographs The Foodie Room Cookery School, Unit 3, Great Western Crescent, Llanelli, SA15 2RL 07895265574 /  Email: thefoodieroom@gmail.com

 Other Policies We have referred within this document to the following other important policies which should be read in conjunction with this policy: -Our data protection policy. -Our first aid policy. Situated in The Foodie Room, within the School. This Policy is approved and robustly endorsed by ‘Mr Adam Holding’ and is due for review every April per annum.

 Signed: Adam Holding

 Date: 1st April 2025